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Board Minutes, April 2014

Tuesday, April 15, 2014

Swiss Avenue Historic District Association

Minutes of Monthly Meeting
April 15, 2014
 
The April meeting of the Swiss Avenue Historic District took place at the Aldredge House on April 15, 2014.  President Cameron Kinvig called the meeting to order at 7:05.
 
The minutes were presented and a motion was made to approve the minutes.
At that time, Bob Ruckman raised a question about the increase in the Outreach Budget, which was reported in the March minutes.  He stated that according to the Bylaws, Article 8, #3, this vote at last month’s meeting did not meet the requirements of the Bylaws, which read as follows:
 
Article VIII
General Provisions
1. Fiscal Year. The fiscal year of the Association shall be the calendar year September 1 - August 31.
2. Gifts. The Association shall be authorized to receive gifts, legacies and bequests, subject to approval of the Board of Directors.
3. Expenditures. All expenditures of the Association equal to or in excess of $5,000.00 must be approved by the members of the Association. Expenditures of less than $5,000.00 may be approved by the Board of Directors
 
After some discussion, President Kinvig stated that the minutes would be amended to note that the vote was not taken in accordance with the requirements of the Bylaws, and that therefore, was not effective.
 
In order to finish the business of the proposed Community Outreach Donations made by Outreach Committee, a second motion was made, discussed, seconded and approved.
 
The motion was as follows:
“The SAHDA will at this time not increase the $15,000 budget, but will instead, at this time approve all of the original donation amounts, excluding the amount of $6,000.00 to Long for the Potter’s Lanterns.  This amount will be presented at the September meeting with all good intentions to approve the distribution of the funds to Long, as already promised in good faith by the SAHDA.  But in order to keep with the Bylaws, and also keep the promised donation to Long, the donation will be postponed until after approval at the September meeting.”
 
Therefore, the amounts approved were as follows:
·      Lakewood Library--$2500 (materials)
·      St Matthew’s After School Art--$1500
·      Woodrow Wilson--$5800 (chairs and chair racks for storage)
·      Lipscomb--$5,000 (5th grade trip to Sky Ranch)
·      Old East Dallas PTA--$200
 
A motion was made, seconded, and approved to vote to approve the amended March minutes at next month’s meeting.
 
Gay Jackson reported that over $30,000 has been raised in sponsorship funds for Tour.  Docents and volunteers are needed, so please join the fun and help if possible.  Also, donations for the Silent Auction to be held at the Pre-Party on Friday night are welcomed!  A thanks goes to Bob Cox for the lovely artwork on our posters this year.  Posters were then distributed to members who volunteered to place them in businesses in the surrounding community businesses.
 
There was no Treasurer’s Report since Craig Scheef was absent, but Cameron stated that Alliance Against Crime Revenues are up after the recent reminders were sent out.
 
The Children’s Easter Party will be held at Savage Park from 10:30 to 12, Saturday, April 19, and Cameron and Natalie will be hosting the event.  There will be 1,000 eggs and Breakfast Tacos will be served, so please bring the children and join the fun.  An email Evite has been sent, so please RSVP a.s.a.p.
 
The Beautification/Median Committee reported that the gates (plantings) will be complete by Home Tour.
Natalie Bodak announced for the Social Committee that a Social will be held on Friday, May 2 at Matt’s on the Patio from 6 to 8 with an extended “Happy Hour” and an email reminder will follow.
 
Bob Cox reported that there is a Paypal link on the Home Tour Page of the Website for purchasing tickets.  Please visit the Website and encourage others to do so to obtain detailed information about the Tour.
 
Pauline Mayfield requested that “recap” be made of the of what was approved for the Outreach Committee in way of donations.  It was stated that all of the original amounts suggested will be paid out with the exception of $6,000 for Long which will be postponed until after a budget approval vote at the September meeting.  (Please see amounts listed previously in these Minutes.)
 
New Business:
Larry Waisanen announced that an Art Fair will be held at the Dallas Arboretum on April 26-27 with a member and guest Preview Party.  He has free tickets available if anyone is interested.
 
The Meeting was adjourned at 8:15 p.m.