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Board Minutes, March 2014 (Amended)

Thursday, April 15, 2014

SWISS AVENUE HISTORIC DISTRICT ASSOCIATION

Minutes of Monthly Meeting—AMENDED COPY
March 18, 2014
 
THE MINUTES OF THE MARCH MEETING WERE AMENDED.  WHAT FOLLOWS IS AN EXPLANATION OF THE BACKGROUND INFORMATION AND THE CHANGES THAT WERE MADE:
 
At the April meeting, the minutes for the March meeting were presented and a motion was made to approve the minutes.
 
At that time, Bob Ruckman raised a question about the increase in the Outreach Budget, which was reported in the March minutes.  He stated that according to the Bylaws, Article 8, #3, indicates that this vote at last month’s meeting did not meet the requirements of the Bylaws, which read as follows:
 
Article VIII
General Provisions
1. Fiscal Year. The fiscal year of the Association shall be the calendar year September 1 - August 31.
2. Gifts. The Association shall be authorized to receive gifts, legacies and bequests, subject to approval of the Board of Directors.
3. Expenditures. All expenditures of the Association equal to or in excess of $5,000.00 must be approved by the members of the Association. Expenditures of less than $5,000.00 may be approved by the Board of Directors
 
After some discussion, President Kinvig stated that the minutes would be amended to note that the vote was not taken in accordance with the requirements of the Bylaws, and that therefore, was not effective.
 
In order to finish the business of the proposed Community Outreach Donations made by Outreach Committee, a second motion was made, discussed, seconded and approved.
 
The motion was as follows:
“The SAHDA will at this time not increase the $15,000 budget, but will instead, at this time approve all of the original donation amounts, excluding the donate of $6,000.00 to Long for the Potter’s Lanterns.  This amount will be presented at the September meeting with all good intentions to approve the distribution of the funds to Long, as already promised in good faith by the SAHDA.  But in order to abide by the Bylaws, and also keep the promised donation to Long, the donation will be postponed until after approval at the September meeting.”
 
Therefore, the amounts approved are as follows:
·      Lakewood Library--$2500 (materials)
·      St Matthew’s After School Art--$1500
·      Woodrow Wilson--$5800 (chairs and chair racks for storage)
·      Lipscomb--$5,000 (5th grade trip to Sky Ranch)
·      Old East Dallas PTA--$200
 
A motion was made, seconded, and approved to vote to approve the amended March minutes at next month’s meeting.
 
The March meeting of the Swiss Avenue Historic District took at the Aldredge House on March 18, 2014.  President Cameron Kinvig called the meeting to order at 7:05.
 
The minutes were presented and a motion was made, seconded, and the minutes were approved.
 
Cameron introduced Gaye Jackson who was brought in to serve as this year’s Home Tour Chairman.
Gaye announced that there are now 8 homes on tour, and $15,000 committed from sponsors, with more expected within the next few weeks.  Much progress has been made by all committees for the Home Tour weekend, including activities at Savage Park, entertainment, media publicity, etc.  All are invited to attend the planning meetings which will be held every two weeks on Sunday evening at 6, between now and Tour.  Please watch email for who will be hosting the meetings. This coming meeting will be held on Sunday, March 30 at the Waisanen’s home, 5105 Swiss Ave.  Bob Cox presented a sample poster picture for this year’s artwork.
 
Craig Scheef presented the Treasurer’s Report, which was approved.  At least half of the Alliance Against Crime Letters went out this week. The remaining will be distributed within the next few days.  It was noted that the mailbox address for sending payment was not included in the letter, so an email update will be sent out, and the information will also be posted on the Website.  It was also suggested that in the future, a pre-addressed envelope be provided with the reminder letters.
 
Craig Scheef reported that there have been no reports to Alliance Against Crime within the past month, but please contact Peter Loh if there are concerns.
 
There was nothing new to report this month from Beautification/Median.
 
Details will follow soon concerning the next Children’s Social, which will be an Easter egg hunt.
 
The Social Committee is planning an event at Matt’s patio in the month of April. Details to follow.  Watch the website and email for a date and time.
 
Cameron commended Bob Cox for a job “well done” with the website.  It was suggested that the minutes to each monthly meeting be posted on the site from this time forward.
 
Cameron reported briefly for Planning and Zoning.  He stated that there seems to be movement to get the cleanup underway behind the Aldredge House.  Also, the City is aware of the “resident hotel” at the corner of Collett and Gaston, and he is hopeful that progress will be made soon in this area.  There was also discussion about what might be done concerning contacting Code Compliance with the home near the intersection of Swiss and Fitzhugh, where many violations continue to exist, and where it appears that the home has been without water and electricity for over a year. It was suggested that a meeting be set with Councilman Medrano and that a contact also be made with Kathryn Seale on the Landmark Commission, to discuss the SAHDA concerns for the many obvious and ongoing violations.
 
Pauline Mayfield reported that several requests have been made for Outreach Contributions.  The Committee made the following proposals:
 
·       Lakewood Library--$2500 (materials)
·       St Matthew’s After School Art--$1500
·       Woodrow Wilson--$5800 (chairs and chair racks for storage)
·       Long---$6,000 (Ironworks Potter Lights to replace 2 missing)
·       Lipscomb--$5,000 (5th grade trip to Sky Ranch)
·       Old East Dallas PTA--$200
 
It was noted in the discussion that this amount exceeds the budgeted amount for Outreach Funds.  A motion was then made and seconded to increase the budget from $15,000 to $22,000.  After much discussion, the motion was not approved.  A second motion was made to increase the budget from $15,000 to 20,000, and the motion was seconded and this motion passed.  Pauline will take the decision back to the Committee who will then determine where to make adjustments in the funds.
 
Two door prizes, bottles of wine, were won by Sandy Brothers and Marilyn Waisanen.
 
The meeting was adjourned at 8:15 p.m.